Privacy Policy

Your privacy is important to us. This Privacy Policy explains how Of Providence (“we”, “us”, or “our”) collects, uses, and protects your information when you use our community, hosted on the XenForo platform.

Information We Collect

• Account Information: When you register, we collect your username, email address, date of birth, and other information required for membership.
• Profile & Content: Information you voluntarily provide (profile details, posts, messages, and uploads) is collected and displayed according to your privacy settings.
• Technical Data: Our system automatically records your IP address, browser information, device type, and access times for security and site maintenance.
• Cookies: We use cookies to manage login sessions, preferences, and enhance user experience. Cookies are small text files stored on your device.

How We Use Your Information

• To create and manage your account.
• To provide, maintain, and improve community features and services.
• To communicate with you regarding account activity, notifications, or important announcements.
• To protect the community against abuse, spam, fraud, and to enforce our Terms of Membership.
• To respond to legal requests if required by law.

How We Share Your Information

• With Staff: Admins and moderators can access member profiles, posts, and related information to provide support and ensure compliance with community rules.
• With Other Members: Content you post publicly (including profile information, posts, and threads) is visible to other members and guests, depending on your privacy settings.
• With Third Parties: We do not sell, trade, or share your personal data with third parties for marketing. Basic site data may be shared with trusted service providers (e.g., web hosting, XenForo developers) strictly for site operations and security.
• Legal Requirements: We may disclose your information if required to comply with applicable law or legal process, or to protect the rights and safety of the community.

Cookies and Tracking

We use cookies and similar technologies to:

• Remember your login and preferences
• Maintain security and prevent unauthorized access
• Analyze usage to improve site performance

Data Security

We take reasonable measures to protect your information from unauthorized access, alteration, disclosure, or destruction. Passwords are encrypted and never accessible to staff or administrators. However, no method of online transmission or storage is 100% secure.

Children’s Privacy

Membership is strictly limited to individuals 21 years of age or older. We do not knowingly collect or retain information from anyone under 21. If you are aware of a member who is underage, please notify staff immediately.

Your Rights and Choices

• You may access and update your personal information through your profile settings at any time.
• You may request deletion or anonymization of your account by contacting staff, subject to community and legal requirements.
• You can manage cookie preferences in your browser settings.

Third-Party Links and Services

Our site may link to third-party resources (e.g., Discord, image hosts). We are not responsible for the privacy practices of external sites. Please review their policies separately.

Policy Updates

We may update this Privacy Policy as the community evolves. Changes will be posted here, and members will be notified of significant updates. Continued use of the site after updates constitutes acceptance of the revised policy.

Contact

If you have any questions or concerns about this Privacy Policy, please contact staff via private message or the contact form.

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